SAP S4HANA Business Partner: Same Number Range for BP and Vendor

Since the advent of S/4HANA we have seen a lot of changes/simplifications in the application, one of them being – Business Partner.

Today I would like to talk about a scenario where we need to maintain same number for Business Partner and Vendor.

STEP 1 : BP Role Configuration

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Business Partner Roles / Define BP Roles

Step 1.1

◈ Create New Entry
◈ Enter BP roles, Title, Description,
◈ BP Role Category – Either standard or ZCategory (only to define acceptable catg – People, Organization or Group)
◈ Interface Control – Select among standard BP Role Category to view respective screen of Company Code , Purchasing Org
◈ Position – Define (1,2 etc) to select position of BP Role in the drop down list.

Step 1.2

Create New Entry – Enter BP Role Categories to define acceptable catg – People, Organization or Group

Step 1.3

Enter Allowed Business Transaction for the BP Role (ZBCON2)

BPUS : Business Partner Usage

CHAN : Change (Business Partner)

STEP 2 : BP Role Grouping configuration

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Business Partner Roles / Define BP Role Groupings

Step 2.1  BP Role Groupings

Create New Entry

Enter BP roles, Title, Description

Step 2.2 Define Internal Number Range for BP (Auto Generated)

Path: /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Number Ranges and Groupings/ Define Number Ranges

STEP 3 : Number Range configuration for Business Partner

Path:  /spro / SAP Reference IMG/ Cross Application Components / SAP Business Partner / Business Partner / Basic Settings / Number Ranges and Groupings/ Define Groupings and Assign Number Ranges

Define Number Range and Groupings

STEP 4 : Vendor Account Group configuration 

Path: /spro / SAP Reference IMG/ Financial Accounting (New) / Accounts Receivables and Payable/ Vendor Accounts/ Master Data / Preparations for Creating Vendor Master Data

Step 4.1 Define Account Groups with Screen Layout (Vendors)

Copy KRED and create new Vendor Account Group and Create ZBC

Here we can change the field settings for General , Company Code and Purchase Organization

Step 4.2 Create Number Ranges for Vendor Accounts

If we want the BP number and Vendor Number to be same, then we should maintain same Number Range here also for Z3

Also we have to select EXT, Since the BP numbers will act as Ext number range for Vendor Number range.

Step 4.3 Assign Number Ranges to Vendor Account Groups

We need to update this as it picks up Number Range of copied Group KRED.

STEP 5: BP and Vendor Link Configuration

Path: /spro / SAP Reference IMG/ Cross Application Components/ Master Data Synchronization/ Customer-Vendor Integration/ Business Partner Settings/ Settings for Vendor Integration

Step 5.1 Set BP Role Category for Direction BP to Vendor

Create New Entry and enter BP Role Category

Step 5.2: Assign BP Grouping Number Range to Vendor Number Range. Check Same Nos.

Path: /spro / SAP Reference IMG/ Cross Application Components/ Master Data Synchronization/ Customer-Vendor Integration/ Business Partner Settings/ Settings for Vendor Integration/ Field Assignment for Vendor Integration/ Assign Keys

Successful creation of BP, ZBC2 Role as Vendor and they have same Number Range.